August
NCSL Board Meeting
August 18, 2009
Ray Greenberg called the meeting to order at 7:30PM.
Roll Call indicated the following clubs were absent: Arlington, Bay Shore, Bowie, Chantilly Soccer, Chantilly Youth, Fort Washington, Great Falls, Lee Mt. Vernon, Reston (Reston’s second consecutive absence), and Westminster.
Seeing and hearing no additions or deletions - Ray requested the meeting minutes be approved.
Approved by unanimous consent.
Claire Filmyer - Maryland Commissioner – 3 meetings coming up for PCA I and II. Please remind your coaches to check the list to be sure their certifications are current.
Sept 10 – New administrator – Must be the manager or someone who will be sitting on the spectator side of the field. This meeting is mandatory for new teams. Highly recommend those newly appointed managers of existing teams to attend as well. New Club Reps are also invited.
Maureen Dalbec – Virginia Commission - no report
Mike Basileo - Maryland State Registrar – not in attendance
Lisa Wilson – no report from VA state registrar
Barry Finkelstein – R&D Chairman – Copy of the Spring 09 Sit out summary is available online.
Please look over the sit out list, make sure you agree with the results. Sort out any problems before the season begins.
When comparing this half year to last year, there was a drop in number of protest. Last year there were 19 protests and only 1 protest this year.
Please remind your teams to pay careful attention to red cards and the paperwork. Also, remind them to keep on top of accumulated points.
Kathleen Session – Administrator – Been receiving questions asking when are the schedules going to available. Please inform your teams they will be posted on August 27th.
Please verify the USPS addresses in the system especially for the U9 and new U10 – please be sure your teams contact info is updated.
Demosphere is working on the new website design; it is on its way. If possible, please send your clubs logo to Kathleen in jpeg format.
Gina Clapp – Secretary - no report
Anne Maynes - Treasurer - no report
Ray Greenberg - President – solved a few issues with Kathleen with the new scheduling and website.
New Business – Motion made by Mclean concerning the nominating rules for NCSL officer elections. Motion was second by Olney.
Motion on Election of Officers
Title: Establish procedures for nomination and election of officers at the AGM
Description:
The current R&P Manual Section IV League Procedures is silent on the nomination process for officers.
New wording:
Article IV League Procedures
NCSL Annual General Meeting and elections
The NCSL President shall appoint an individual(s) to serve as the nominating committee 60 days prior to the AGM.
a. The Nominating Committee shall solicit volunteers interested in serving as an officer of the league.
b. The Nominating Committee should solicit one or more individuals for each position up for election at the AGM.
c. After securing the consent of the persons nominated, the Nominating Committee shall report the name of the candidates to the Executive Committee not later than 30 days prior to the AGM.
d. The names of individuals other than those nominated by the Nominating Committee may be placed in nomination by written notice addressed to the NCSL Secretary no later than fifteen (15) days prior to the date of the Annual Meeting. The notice of nomination shall contain the name of the individual being nominated, club or league affiliation, office for which they are being nominated, evidence that the individual consents to be nominated, and a brief statement of the nominee’s experience and qualifications. Individuals may nominate themselves by providing the above information.
e. The NCSL administrator shall, in the notice of the AGM, notify all club representatives of the candidates for office nominated by the Nominating Committee or submitted to the league Secretary.
f. No nominations may be made from the floor on the date of the Annual Meeting except for offices for which no one has been nominated in advance.
Elections shall take place each year at the Annual General Meeting. The nominated candidate receiving the highest number of votes for each office shall be declared elected. In the absence of any opposing candidates, the entire slate may be elected with one vote. Voting may, but need not be, by ballot.
Justification:
No formal process is currently identified in the NCSL R&P Manual.
Floor opened up for discussion. NVSC made a motion to change the wording that the NCSL President would solicit a volunteer committee up to three members to serve as the nominating committee 60 days prior to the AGM. Sterling seconded the motion. Motion failed.
Springfield Youth Club mentioned that the current motion doesn’t disseminate the candidate information in a timely manner. Propose the following amended motion (SYC added wording is in Red). FC Frederick seconded the motion. Motion approved. VISTA opposed.
Amended Motion on Election of Officers
Title: Establish procedures for nomination and election of officers at the AGM
Description:
The current R&P Manual Section IV League Procedures is silent on the nomination process for officers.
Article IV League Procedures
NCSL Annual General Meeting and elections
The NCSL President shall appoint an individual(s) to serve as the nominating committee 60 days prior to the AGM.
a. The Nominating Committee shall solicit volunteers interested in serving as an officer of the league.
b. The Nominating Committee should solicit one or more individuals for each position up for election at the AGM.
c. After securing the consent of the persons nominated, the Nominating Committee shall report the name of the candidates to the Executive Committee no later than 30 days prior to the AGM and shall distribute nominee names and qualification information (if any) to the Club Representatives (aka Board Members) not less than 25 days prior to the AGM.
d. The names of individuals other than those nominated by the Nominating Committee may be placed in nomination by written notice addressed to the NCSL Secretary no later than fifteen (15) days prior to the date of the Annual Meeting. The notice of nomination shall contain the name of the individual being nominated, club or league affiliation, office for which they are being nominated, evidence that the individual consents to be nominated, and a brief statement of the nominee’s experience and qualifications. Individuals may nominate themselves by providing the above information.
e. The NCSL administrator shall, in the notice of the AGM, notify all club representatives of the candidates for office nominated by the Nominating Committee or submitted to the league Secretary, along with qualification statements of ALL nominees not originally submitted by the Nominating Committee. Such notice shall be made no less than 10 days prior to the AGM.
f. No nominations may be made from the floor on the date of the Annual Meeting except for offices for which no one has been nominated in advance.
Elections shall take place each year at the Annual General Meeting. The nominated candidate receiving the highest number of votes for each office shall be declared elected. In the absence of any opposing candidates, the entire slate may be elected with one vote. Voting may, but need not be, by ballot.
Justification:
No formal process is currently identified in the NCSL R&P Manual.
Amendments seek to advise membership (not just the Executive Committee) of Nominating Committee candidates in a timely manner. This will allow sufficient time to propose alternate nominees, if so desired.
Ray Greenberg called for motion to adjourn the meeting. Olney moved to adjourn the meeting.
Meeting adjourned at 8:10PM.
Minutes respectfully submitted by Gina Clapp , NCSL Secretary.